Operators Guide

What is Avtrac RPT?

Avtrac RPT is a Low Cost Carrier (LLC) airline model solution for smaller aircraft Operators, which complies with the new Australian Civil Aviation Safety Authority CASR Part 42 regulations.

Strict control of overheads is a vital component of LLC management, and the new requirement by CASA to have an in-house Continuing Airworthiness Management Organisation (CAMO) approval brings new challenges for Operators contemplating RPT operations.

Securing all the staff required that meet the CASR Part 42 requirements is a challenge, as well as the weekly wages bill. Remote locations suffer particularly in gaining suitably qualified staff.

The process of writing all the procedures required and the Exposition is a daunting task beyond the capabilities of the smaller Operator.

Avtrac spent two years developing it’s “Avtrac System” of procedures, tasks, checklists and software – and gained CASA CASR Part 42 approval in May 2014 for ASEPTA RPT utilising a G1000 Cessna Caravan.

The Avtrac System can now be easily used to get small operators up and running quicker in RPT (subject to CASA approvals) without the staffing requirements of a CAMO on-site.

With Avtrac RPT you get a dedicated CAMO Office for your airline located at a Franchise location in your area. We have dedicated full time LAME’s and trained staff handling your aircraft airworthiness. A dedicated Continuous Airworthiness Manager is allocated to your aircraft (with three available as back up), multiple computer work stations, high speed A3 scanning ability in full colour, and archiving of records - all in house.

The interface for all maintenance actions happens online, with your own dedicated Maintenance Control Portal. Each team member in the organization has password-protected access.

Pilot daily submission of the Tech Log are sent electronically by your pilots (either scanned or smart phone photo) – so our office can track your aircraft utilisation for the Reliability Reports, and track progress towards the next scheduled inspections.

All maintenance data for the aircraft fleet are available in the planning section, with Due Lists, OSIP Cards and all maintenance records available.

The Continuous Airworthiness Manager will be in daily contact with your operation to schedule upcoming maintenance, handle unscheduled defects and all the regulatory requirements of the CAMO.

Maintenance Control Explained

The concept and regulations covering Maintenance Control in Australia (Now called Continuing Airworthiness) have been evolving over the last few years. CASA have made it clear that the control of maintenance and airworthiness is the responsibility of the Registration Holder and Operator.

For Low Capacity RPT Operators this concept is not new, as Class A aircraft have always required to have a “Maintenance Controller” appointed by CASA Instrument. The new Part 42 regulations require the Operator to gain an Approval Certificate for a Continuing Airworthiness Management Organisation (CAMO).

Typically, a Maintenance Controller was employed full time by the Operator, and carried out all functions of maintenance control. Picture the guy in the white coat with the clipboard, watching over all maintenance tasks, and organising everything.

Aviation has grown more sophisticated since those days, and aviation professionals are more competent and aware of higher standards required in the industry.

Avtrac has been specialising in professional maintenance control for over 20 years. We offer a very fast and efficient service, as our software and systems are very mature.

We pioneered the “remote control” of maintenance by the “team approach” in general charter operations and gained CASA approval for these operations in most states.

Remote control is practiced by most large capacity airlines, and many contract out their Technical Services to specialist companies like Avtrac. We bring this level of service to smaller RPT Operators.

A small Operator can effectively have a professional CAMO set up quickly and professionally, with excellent daily management of their fleet – so they can get on with the business of flying.

Maintenance and maintenance control is a difficult part of an aviation operation as many directors can testify to. Avtrac will partner with you to help make your airline a success by ensuring compliance.

Continuing Airworthiness - The Parts

Airworthiness Control – is the compliance with CASA Regulations, and covers areas like AD compliance, AMP control, Aircraft Data and ICA management and compliance, Audits etc.

Maintenance Tracking – all events listed in the Aircraft Maintenance Program (AMP) are tracked by hours, date, cycles and landings in either our in-house Avtrac Pro software, or using OASES or CAMP. Includes trend monitoring of engines. Reports are published as aids in planning.

Aircraft Records Management – managing the CASA approved records software, or aircraft log books and ensuring certifications and entries are true and correct. Archiving of Work Packages and additional data. Maintenance Planning - The co-ordination of maintenance sub-contractors to perform scheduled and unscheduled maintenance on aircraft at times determined by the CAM. The ordering of parts, management of maintenance invoicing, parts procurement, and settling of warranty claims.

Maintenance Scheduling - The co-ordination of aircraft flying, to ensure scheduled maintenance is performed as determined by the CAM. This includes management of MEL items, and deferred defects.

Work Packages – generation of Work Packages for scheduled maintenance, and processing of returned Work Packages and Coupons to update the Maintenance Tracking System.

What does Avtrac RPT do?

An AoC Operator with a CAMO and aircraft on Avtrac RPT have the Aircraft Records located at the local Avtrac office.

The CASA approved Operator CAMO will be registered at the local Avtrac office. A document control area is set up specifically for the CAMO within the Avtrac office.

The AoC Operator’s CAMO Part 42 Exposition will reflect the Avtrac RPT procedures and forms.

A password protected Internet Portal contains a Planning Section, where current Due Lists, OSIP Cards, Trends and Work Packages are available for viewing and printing. A Pilot Section allows pilots to complete daily flight and trend submissions. A Manuals Section contains all AoC Manuals, Forms and Engineering Documents required by Team members.

Work Packages are returned by e-mail, mail, or courier from the Part 145 Maintenance Organisation.

The following elements of Maintenance Control are carried out:

Airworthiness Control – CASA Regulations, AD’s, SB’s, ICA’s, Airframe/Engine Data are all monitored daily and amendments/updates processed and the control system updated..

Maintenance Tracking – the software package is updated daily with Tech Log details, and Utilisation monitored. All defects are entered and tracked as rectified, or deferred. MEL’s and PUS items are tracked. The AMP suitability is monitored by ATA chapter and Reliability Reports sent to CASA quarterly. Due Lists are regularly updated after each scheduled maintenance.

Aircraft Records Management – Work Packages are processed with a thorough checking process using checklists and quality management forms. Where required logbooks are updated.

Work Packages – are published electronically in PDF format, and can be e-mailed very quickly to key team members. A copy is published on the portal for reference.

Comments on CAMP
Most larger corporate jets are registered with CAMP, and managed by the Maintenance Controller or Maintenance Organisation – mostly for resale value for the aircraft. Our experience with CAMP is that the service needs vigilant management.

We have experienced numerous errors with CAMP, and audits have exposed errors by analysts who are not LAME’s processing Work packages incorrectly, and Airworthiness items are not correct. Service Bulletins are not assessed, and very often are not applicable – but your maintenance organisation may make a meal of it. Read the fine print on the CESCOM or CAMP Agreement – all care and no responsibility.

Avtrac manages OASES, CAMP or any suitable RPT software for you if you choose not to use our in-house Avtrac Pro software.

Avtrac Pro iPad App
Avtrac have developed an iPad app that runs the Avtrac Pro software live on your iPad. Once you update the Total Times you can view all due lists, OSIP Cards, AD, SB status, and all maintenance history. Brilliant for on the go tracking any time.

What does Avtrac RPT not do?

Avtrac RPT does not perform Maintenance Planning or Scheduling. Due to the remoteness of the operation, and the ever-changing requirements of flight schedules, we have found that the AoC Operator better performs these activities.

The Operator will be required to these assign duties and responsibilities to a CASA approved Maintenance Manager (same role as the HAAMC). The responsibilities and duties are outlined in detail in the Operator Part 42 Exposition.

The Maintenance Manager uses the generated and published online tools as aids in scheduling and planning. The following elements of Maintenance Control are not carried out:

Maintenance Planning - The co-ordination of maintenance sub-contractors to perform scheduled and unscheduled maintenance on aircraft at times determined by the CAM. The ordering of parts, management of maintenance invoicing, parts procurement, and settling of warranty claims.

Maintenance Scheduling - The co-ordination of aircraft flying, to ensure scheduled maintenance is performed as determined by the Maintenance Controller. This includes management of MEL items, and deferred defects.

Avtrac Technical Log

Avtrac RPT allows a quick start in your operation because we have developed all the systems, procedures, forms and Tech Logs generically to suit most operations.

The Avtrac Technical Log saves you time and money developing your own, until you have experience and specific needs on the forms. Typically operators can commence operations on our Tech Log, and transition to their own if and when they decide to.

The Avtrac Technical Log comes in a zip up binder and contains:

Form 06-002 Certificate of Release to Service (CRS) – The CRS is in book format, two serialized A5 per page, and in triplicate.

Form 06-003 Flight Record Sheet (FRS) - The FRS captures all information required for the days flying. Pre-flight certification, sector details, crew member details, oil uplifts and ECTM data collection for Jet, Turbo Prop and Piston aircraft. In book format with book serial number, triplicate A4 serialised pages.

Form 06-004 Technical Log (TL) – The TL is in book format with book serial number, two serialized A5 coupons per page, and in triplicate. All defects are recorded and managed on this form. The easiest tech log form we have written, with easy to use check boxes and sections to record details.

Form 06-005 Deferred Defect List (DDL) – The DDL is in serialised card format and handles all deferred defects.

Printable Brochure


  • Avtrac Pty Ltd
  • - Airline Technical Services
  • Avtrac WA Pty Ltd
  • - Corporate & General Aviation
  • Unit 2, 61 Belmont Avenue, Belmont, Western Australia 6104
  • P.O.Box 568, Belmont WA 6984
  • Phone: (618) 9477 5205
  • Mobile: (618) 418 959 892
  • Fax: (618) 9477 1170
  • Email: paul.carey@avtrac.com.au
  • Business Hours
  •       Monday - Friday 6:00 - 5:30
  •       Saturday: On Call
  •       Sunday: On Call

Copyright © 2013 Avtrac Pty Ltd